Thank you for choosing one of our houses to be your next home

We have a simple tenancy application process which can be completed entirely online using your smart phone, tablet or computer. The first step is to complete the relevant online application forms available below. If you have all the information available, it should take you less than 15 minutes to complete the form.

PLEASE DO NOT PAY A HOLDING DEPOSIT / FEE TO OPENRENT OR ANY OTHER AGENT.  Should we require a holding deposit we will provide our bank details for direct bank transfer.

You should complete your application form as soon as possible because properties remain on the market until we receive the completed application, supporting documents and the tenancy agreement is signed.

Completing the form does not commit you to taking up a tenancy it simply provides us with the information to perform the necessary checks and progress your application.

After you submit the form and copies of your other evidence including passport photo page, we will then perform the necessary checks:

  • ID check and government Right To Rent check
  • Existing landlord reference (if applicable)
  • Employer reference to verify your employment and income (if applicable)
  • Income / affordability check (proof of income at very least 2 x rent)
  • Credit check
Our properties are in high demand so in order to avoid disappointment and someone else taking the property, it is important that you all required information is provided quickly and that you ensure that your employer / current landlord reply promptly to reference requests.  Once you have submitted your application form to us we recommend that you speak to your employer / landlord to let them know reference requests will be mailed to them and ask them to reply as soon as they receive them.  Delays with references being returned or in signing the contract once uploaded could mean they you lose the property to someone else who has done things quicker.
We want our tenants to be able to sustain long term tenancies and we don’t want you to be in “rent poverty” where you don’t have enough money left to pay for food and other essentials so we check that you can realistically afford to rent your chosen property.  To pass the affordability check we usually require your gross monthly income (before tax and other deductions) to be at least 2 or 3 times  the rent.  The level we require depends on the rent so as a guide :
Rent Gross Income Required
up to £400 £1,200 +
£500 £1,300 +
£600 £1,400 +
£700 £1,500 +

If your gross monthly income (before tax and other deductions) is less than this then we may still be able to accept you as a tenant if you are able to provide a suitable guarantor.  We normally always require a guarantor for student tenants.  Speak to your landlord if this is the case.

If you are applying as a couple then we will use your joint income so for example if 1 person earns £1,000 and the other £750 per month then we would use £1,750 as your joint income for the affordability check. 

We will usually process your completed application the same or next day (unless additional information is required) and email our the reference requests to your current landlord and employer (if applicable).  Depending on how quickly your landlord/employer respond, we can then issue an Assured Shorthold Tenancy Agreement (see sample at the bottom of this page) which you can also preview and sign online.

Depending on which property you select we are able to offer minimum 6 month or 12 month contracts. We are almost always happy to extend it for tenants who wish to continue living with us longer term, just speak to your Landlord about this. We have numerous tenants who have chosen to rent their homes from us for many years.  Our initial contract term for Students is 11 months (1 Sept to 31 July) and this can then be extended for further years if required.

What documents or information do I need ?


In order to successfully complete the relevant application form you will need the following details :

  • Your bank account details (Sort code, account number)
  • Current and previous addresses (for last 3 years)
  • Current Landlord’s email address
  • Passport (or ID card) and/or driving licence details (if any)
  • National insurance number [ Not required for students ]
  • Your employer’s details, including manager or HR email address [ Not required for students ]
  • 3 months bank current account statements [ Not required for students ]
  • 3 months pay slips [ Not required for students ]

We suggest you have all this information to hand before starting to complete the application form.

To be classified as a student you will need proof that you are attending a full time course of multi-year duration at the University.  As a student you then won’t need proof of employment / income for yourself but you will need a guarantor who can provide this.

What's the process ?

Online Application Forms   Application Form

Typically takes about 15 minutes

Gather your required documents ( ID, payslips, banks statements) then complete and submit the online application form

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Online Application Forms   Upload documents

Typically takes about 5 minutes

If you haven't already provided your supporting documents ( ID, payslips, bank statements ) with the application form then upload them using our secure document upload form

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Search   Checking

Typically takes 1 to 2 days

We will check your application and documentation and then :

  • Perform a Right to Rent check
  • Contact your Employer to verify your employment
  • Contact your Landlord for a reference
  • Check you have sufficient income
  • Perform a credit check

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Signature   Contract

Once you have passed all the checks then we will prepare an Assured Shorthold Tenancy Agreement for you to check and sign online

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Key   Move In

On your agreed move in date you'll meet the Landlord at the property to be shown around and collect the keys

Online Application Forms

Select the appropriate form below and then complete and submit it online using your smart phone, tablet or computer.

Online Application FormsTENANT Application Form Tenant applicants need to complete this form
Online Application FormsGUARANTOR Application Form If you are acting as a guarantor for a tenant you need meet certain criteria ( ) and complete this form

If you are unsure about which forms you need to complete or have any questions on completing the forms then please contact your Landlord, Chris Baron on 01684 878739

What should I do after submitting the application form?

If you didn’t submit your additional documents as part of your application, after successfully submitting the application form you’ll need to scan (or photograph) the following information (in JPG, PDF or TIF format) :

ALL applicants and GUARANTORS (including students) :

  • Copy of Passport photo page
  • Copy of UK residency visa / right to rent documents and share code (if not UK citizen)

Non-student applicants and GUARANTORS :

  • 3 months bank statements (current account)
  • 3 months pay slips (if applicable)
Online Application FormsDocument submission Form If you didn’t upload all your additional documents when completing your form above then use this secure form to submit them separately.

Data Protection / GDPR

Pay4Property Ltd take the issue of security and data protection very seriously and strictly adhere to guidelines published in the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018, together with any domestic laws subsequently enacted.

The information provided for the tenancy application will be used to assess suitability as a tenant or guarantor and will then be used to create and manage the tenancy in line with our GDPR Fair Processing Notice.

We are notified as a Data Controller with the Office of the Information Commissioner under registration number ZA104757 and you can download our GDPR Fair Processing Notice in PDF format which provides details of how we collect, store and process your information. Access to the application information is restricted to the 2 directors of Pay4Property Ltd.

Sample Agreements

Online Application Forms Sample AST agreement Sample of our standard Assured Shorthold Tenancy agreement
Online Application Forms Sample Letter of Guarantee Sample of our standard Letter of Guarantee

Printable versions of the Application Forms

If you are unable to use the online application process, then you can alternatively use these PDF downloadable forms that you can print and post back however please be aware that this will significantly slow down the application process and we strongly recommend that you use the online application forms linked further up this page.

Online Application Forms Application Form – Tenant ALL tenants need to complete this form
Online Application Forms Application Form – Guarantor If you are to act as a guarantor for a student tenant you need to complete this form

About Pay4Property

Pay4Property Ltd is a residential letting company with properties in Worcester and Coventry. We provide good quality, well maintained accomodation at sensible prices.

The company is managed by Chris Baron who is a member of the National Landlord’s Association and is an NRLA Accredited Landlord and CLAS Accredited Landlord.

All our properties are licenced by the relevant City Council and rented on Assured Shorthold Tenancy (AST) agreements.